Weddings can be a complicated and stressful event to plan. So many emotions and decisions. Here at r3mg, we highly recommend being extremely organized and using a timeline. While you can google “wedding timelines” and receive a ton of different recommendations, we’ve put together one that is specific for your stationery.

Start shopping early. Your Save-the-Date is the first impression your guests will have about the wedding. Find a stationer who has a style and aesthetic which will mix perfectly with your wedding. Their creative and professional work should complement what you are planning. If you start early, you will be able to use the same stationer for all of your paper pieces: save-the-dates, invitations, day of stationery and thank yous. Schedule appointments with your stationers and ask questions.




• Save-the-Dates are traditionally sent out 6 – 12 months ahead of the big day. Put the pertinent information on the St-Date so your guests know what to expect.• Finalize your guest list. If you are sending St-Dates, then you need to have a good idea of who you are inviting. Every person who receives a St-Date should also receive an invitation to the wedding.





After the St-Dates have been sent out, it’s time to work on the invitation. There are many options out there, be sure your stationer has shown you a wide variety. Aside from design, which includes color, style and font, your budget should also be taken into consideration. Working with a custom stationer is usually more expensive than ordering from a book or online, but the results are couture invitations specific to your wedding. Have your stationer “brand” your wedding with all paper pieces needed.




Ask your stationer if you can order samples of the papers and styles you would like to use. If this is possible, take them home and play with them a bit. Feel the paper and the texture to confirm this is your first choice. Again, a first impression can never be made twice. Use these as an opportunity to “wow” your guests! After ordering samples, choose your invitation suite!




The design process, depending on the stationer and wedding date, can take anywhere between two weeks and a few months. At this point, you should know which papers and styles you are using. The stationer should be finishing up the design for all of the invitation suite pieces and sending your proofs as the process continues. A good rule of thumb is that the design process should be finished about 10-12 weeks before the wedding.





Production of printing, assembly, addressing and mailing should begin about 10-12 weeks before the wedding. This gives ample time for all stages. Whether the stationer or you are assembling and stuffing envelopes, remember that this can take a good amount of time, depending on the invitation suite. Plan for that. If it’s too overwhelming to DIY, ask your stationer to assemble them, for a fee of course. Don’t forget you need 2 stamps: one for response cards and one for mailing envelopes.



The invitations should be mailed between 6 and 8 weeks ahead of the wedding date. We recommend the longer timeline of eight weeks. This gives your guests ample time to reply. The response cards should be due back with four weeks left to the wedding date. This allows time for you (or a family member) to call guests who have not replied to ask them if they will be attending or not.



Order your Day of Stationery and Thank You Notes! Most weddings will use Day Of stationery. This includes, but is not limited to: menus, programs, place cards, escort cards, table numbers, paper straws, signs, seating charts, paper straws, favors, etc. Discuss your options with your stationer ahead of time. Place the order as soon as possible.




The response card should be due at four weeks ahead of the wedding. Take the next week to confirm with guests who have not replied.All text needed for your Day of Stationery should be just about finalized at this point. Send over the information to your stationer as soon as possible. Table numbers may come later.




Send your final guest numbers and dinner choices to the caterer. At the same time, while you are planning your seating chart, send the information to your stationer so he/she can print your place cards, escort cards, favors, etc.





The stationer should have every paper printed, assembled and ready of your Day of Stationery. Plan to have these delivered, or picked up, at least two days ahead of the ceremony. Ask your reception location how early they need the place cards, table numbers and menus to setup the tables.





Have a great day!! Enjoy!






Don’t forget the Thank You notes! If you have not received them yet, confirm with your stationer that they are being delivered soon. You don’t want those thank you note obligations to pile up and become overwhelming. It is a great courtesy to send a note when a present arrives, even if early.


Download a printable version here!

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